Integration

Resource Management by Smartsheet integration

Resource Management by Smartsheet (formerly 10,000ft) schedules people across projects. Create and update projects, phases and budget items, schedule team members with assignments and subtasks, log and read time entries and expenses, submit them for approval, manage users, availability, statuses, placeholders, tags, custom fields and webhooks, and pull report rows and totals. API token management, the CSV report export, the multi-project membership lookups and the project-level budget category lists are not exposed. Authentication is the organization's API token, sent raw in the auth header, plus the data center (US, Europe or Australia) the account lives in; Smartsheet Gov is not supported.

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When this happens, do that in Resource Management by Smartsheet.Built from the 127 Resource Management by Smartsheet tools below, on the connection you add once.

What you can do with Resource Management by Smartsheet

Each of these is one operation on one endpoint, available both as a workflow step and as a tool an AI agent can call on its own. Nothing bundles several operations into one action, so what a run did stays readable afterwards.

Most endpoints run on the free plan. A few, mainly the ones that publish on your behalf, need a paid plan.

Assignment, 15 operations

create_assignmentCreate assignmentPOSTSchedules a person (user_id) on a project, phase or leave type (assignable_id) between starts_at and ends_at, allocating time by percent, fixed hours or hours per day. Returns the new assignment.
create_project_assignmentCreate project assignmentPOSTSchedules a person (user_id) on this project (or one of its phases with assignable_id) between starts_at and ends_at, by percent, fixed hours or hours per day. Returns the new assignment.
create_user_assignmentCreate user assignmentPOSTSchedules this person on a project, phase or leave type (assignable_id) between starts_at and ends_at, by percent, fixed hours or hours per day. Returns the new assignment.
delete_assignmentDelete assignmentDELETEDeletes an assignment, removing that scheduled time from the person's schedule.
delete_project_assignmentDelete project assignmentDELETEDeletes the matching project assignment.
delete_user_assignmentDelete user assignmentDELETEDeletes the matching user assignment.
get_assignmentGet assignmentGETReturns the matching assignment.
get_project_assignmentGet project assignmentGETReturns the matching project assignment.
get_user_assignmentGet user assignmentGETReturns the matching user assignment.
list_assignmentsList assignmentsGETLists the accessible assignments.
list_placeholder_resource_assignmentsList placeholder resource assignmentsGETRetrieves a list of assignments for a specific placeholder. A `placeholder_resource_ID` is used as the `user_id` parameter in the Assignments API.
list_project_assignmentsList project assignmentsGETReturns the assignments for the matching project. > Note: To include subtask completion/total counts for each assignment, specify the `fields=subtask_counts` query parameter setting.
list_user_assignmentsList user assignmentsGETReturns the assignments for the matching user.
update_assignmentUpdate assignmentPUTChanges an assignment's dates, allocation, status or description. allocation_mode, starts_at and ends_at are required on every update. Returns the updated assignment.
update_project_assignmentUpdate project assignmentPUTChanges a project assignment's person, dates, allocation, status option or description. allocation_mode, starts_at and ends_at are required on every update. Returns the assignment.

Time entry, 9 operations

create_project_time_entryCreate project time entryPOSTCreates a new time entry for a project. The `assignable_id` in the request body is the project ID from the URL, and it must match. >Note: When creating time entries, a valid `user_id`, `assignable_id`, `date` and `hours` must be supplied.
create_user_time_entryCreate user time entryPOSTCreates a new time entry for a user. The `user_id` in the URL must match the `user_id` in the request body if it's supplied. >Note: When creating time entries, a valid `user_id`, `assignable_id`, `date` and `hours` must be supplied.
delete_time_entryDelete time entryDELETEDeletes an existing time entry.
get_project_time_entryGet project time entryGETRetrieves a single time entry for a project by its ID.
get_time_entryGet time entryGETRetrieves a single time entry by its ID.
get_user_time_entryGet user time entryGETRetrieves a single time entry for a user by its ID.
list_project_time_entriesList project time entriesGETRetrieves a paginated list of time entries for a specific project.
list_time_entriesList time entriesGETLists confirmed time entries across the whole account, page by page, optionally between from and to dates and with suggested (unconfirmed) entries. Each entry carries user, assignable, date, hours and notes.
list_user_time_entriesList user time entriesGETRetrieves a paginated list of time entries for a specific user.

Budget item, 7 operations

create_project_budget_itemCreate project budget itemPOSTCreates a budget item for the speicified project or phase.
delete_budget_itemDelete budget itemDELETEDeletes the matching budget item.
get_budget_itemGet budget itemGETGet the matching budget item.
get_project_budget_itemGet project budget itemGETGet the matching project/phase budget item.
list_project_budget_itemsList project budget itemsGETLists the accessible project/phase budget items of the specified type.
update_budget_itemUpdate budget itemPUTUpdates the matching budget item.
update_project_budget_itemUpdate project budget itemPUTUpdates the matching project/phase budget item.

Custom field value, 7 operations

create_project_custom_field_valueCreate project custom field valuePOSTCreates a project custom field value.
create_user_custom_field_valueCreate user custom field valuePOSTCreates a user custom field value.
get_project_custom_field_valueGet project custom field valueGETReturns the matching project custom field value.
get_user_custom_field_valueGet user custom field valueGETReturns the matching user custom field value.
list_project_custom_field_valuesList project custom field valuesGETReturns the custom field values for the matching project.
list_user_custom_field_valuesList user custom field valuesGETReturns the custom field values for the matching user.
update_project_custom_field_valueUpdate project custom field valuePUTUpdates the matching project custom field value.

Expense item, 7 operations

create_expense_itemCreate expense itemPOSTCreates a new expense item for a user.
delete_expense_itemDelete expense itemDELETEDeletes an expense item by its ID.
get_project_expense_itemGet project expense itemGETRetrieves a single expense item by its ID.
get_user_expense_itemGet user expense itemGETRetrieves a single expense item by its ID.
list_project_expense_itemsList project expense itemsGETRetrieves a list of expense items reported for a specific project.
list_user_expense_itemsList user expense itemsGETRetrieves a list of expense items reported by a specific user.
update_expense_itemUpdate expense itemPUTUpdates an existing expense item.

Placeholder resource, 6 operations

create_placeholder_resourceCreate placeholder resourcePOSTCreates a new placeholder resource. The `title` is required as it is the name displayed in the application UI.
delete_placeholder_resourceDelete placeholder resourceDELETEDeletes the placeholder resource. >Note: Time tracking for placeholders is not supported.
get_placeholder_resourceGet placeholder resourceGETRetrieves a single placeholder resource by its ID.
list_placeholder_resourcesList placeholder resourcesGETRetrieves a paginated list of all placeholder resources in the account.
list_project_placeholder_resourcesList project placeholder resourcesGETRetrieves a list of placeholder resources assigned to a specific project. This is similar to listing users on a project.
update_placeholder_resourceUpdate placeholder resourcePUTUpdates the title, role, discipline, or location of an existing placeholder resource.

Tag, 6 operations

add_project_tagAdd project tagPOSTAttaches a tag to a project, creating the tag in the account if it does not exist yet. Returns the tag id and value.
add_user_tagAdd user tagPOSTAttaches a tag to a person, creating the tag in the account if it does not exist yet. Returns the tag id and value.
list_project_tagsList project tagsGETRetrieves a paginated list of all tags attached to a specific project.
list_user_tagsList user tagsGETRetrieves a paginated list of all tags attached to a specific user.
remove_project_tagRemove project tagDELETEDetaches a tag from a project. The tag stays defined in the account.
remove_user_tagRemove user tagDELETEDetaches a tag from a person. The tag stays defined in the account.

Availability, 5 operations

create_availabilityCreate availabilityPOSTCreates a new availability time block for a user. > Note: In the current version of the API, updating part-time availabilities will NOT automatically update existing assignments and their suggested time entries to match.
delete_availabilityDelete availabilityDELETEDeletes an availability block from a user's profile.
get_availabilityGet availabilityGETRetrieves a single availability time block by its ID.
list_availabilitiesList availabilitiesGETRetrieves a paginated list of availability time blocks for a specific user.
update_availabilityUpdate availabilityPUTUpdates an existing availability block for a user.

Bill rate, 5 operations

get_bill_rateGet bill rateGETReturns the matching accessible bill rate.
get_project_bill_rateGet project bill rateGETGet the matching project-specific bill rate.
list_bill_ratesList bill ratesGETLists the accessible bill rates.
list_project_bill_ratesList project bill ratesGETLists the accessible project bill rates.
update_project_bill_rateUpdate project bill ratePUTUpdates the matching project bill rate.

Custom field, 5 operations

create_custom_fieldCreate custom fieldPOSTCreates a custom field.
delete_custom_fieldDelete custom fieldDELETEDeletes the matching custom field. > Warning: Deleting a custom field will also delete all of its associated custom field values.
get_custom_fieldGet custom fieldGETReturns one custom field: name, description, namespace (projects or people), data type, options and default value.
list_custom_fieldsList custom fieldsGETLists the accessible custom fields.
update_custom_fieldUpdate custom fieldPUTUpdates a custom field. Editable properties: - `name` - `description` - `options` - `default_value` - `is_visible_on_info_page` - `is_visible_as_filter`

Project, 5 operations

create_projectCreate projectPOSTCreates a project with a name and optional code, client, dates, state (Confirmed, Tentative, Internal) and time-entry lockout. To make the owner a member, pass owner_id. Returns the project.
delete_projectDelete projectDELETEDeletes a project permanently. To keep it restorable, archive it with update_project instead.
get_projectGet projectGETReturns one project or phase: name, code, client, state, dates, owner and lockout. fields adds tags, custom_field_values, children (phases), budget_items or summary (confirmed, scheduled and future hours and amounts).
list_projectsList projectsGETLists projects the token can see, with dates, client, state, owner and code. Filter by date range, project_code or state; fields adds tags, custom_field_values, children (phases), budget_items or summary (hours and amounts).
update_projectUpdate projectPUTUpdates a project's name, code, client, dates, state, description or lockout. Setting archived to true archives (deletes) the project and false restores it. Returns the project.

User, 5 operations

create_userCreate userPOSTCreates a person in the account with name, email, user type and optional role, discipline, location, phones, hire date and bill rate. Returns the new user.
delete_userDelete userDELETERemoves a person from the organization's account.
get_userGet userGETReturns one person: name, email, phones, employee number, role, discipline, location, license type, bill rate, hire and termination dates (personal data).
list_project_usersList project usersGETRetrieves a list of users associated with a specific project. >Note: Users are associated with a project via Assignments.
list_usersList usersGETLists the people in the account: name, email, phones, role, discipline, location, license, bill rate and hire dates (personal data). fields adds tags, assignments or custom_field_values.

Phase, 4 operations

create_phaseCreate phasePOSTCreates a project phase. > Note: If you want the phase to inherit the parent project bill rates, set `use_parent_bill_rates` to `true` in your request body.
delete_phaseDelete phaseDELETEDeletes a phase of a project. A phase can be deleted only when it has no assignments.
list_phasesList phasesGETLists the accessible project phases.
update_phaseUpdate phasePUTUpdates the matching phase. > Note: If you want the phase to inherit the parent project bill rates, set `use_parent_bill_rates` to `true` in your request body.

Subtask, 4 operations

create_subtaskCreate subtaskPOSTCreates a subtask.
delete_subtaskDelete subtaskDELETEDeletes the matching subtask. > Warning: Deleting a subtask permantently destroys its record.
get_subtaskGet subtaskGETReturns the matching subtask.
list_subtasksList subtasksGETReturns the subtasks for the matching project assignment.

Webhook, 4 operations

create_webhookCreate webhookPOSTSubscribes an HTTPS URL to one event type (project, time entry, user or assignment created or updated); Resource Management then posts each such event to that URL. Returns the webhook.
delete_webhookDelete webhookDELETEDeletes a webhook.
get_webhookGet webhookGETRetrieves a single webhook by its ID.
list_webhooksList webhooksGETLists all the webhooks for your organization.

Approval, 3 operations

delete_approvalDelete approvalDELETEDeletes a pending approval record. Approvals can only be deleted if the status is `pending`.
list_approvalsList approvalsGETLists the approval records of submitted time entries and expense items in the organization: status (pending or approved), the record, who submitted or approved it and when.
submit_approvalsSubmit approvalsPOSTSubmits time entries or expense items for approval (status pending). Per the vendor, API users can only submit; approving (status approved) is reserved to administrators and portfolio editors. Each item needs id, type and current updated_at.

Project member, 3 operations

list_project_membersList project membersGETLists the members of the matching project.
remove_project_membersRemove project membersDELETERemoves the given users from the project's members.
replace_project_membersReplace project membersPOSTSets the project's whole member list. Anyone left out is REMOVED from the project; listed users get the given membership level.

Project membership, 3 operations

list_user_project_membershipsList user project membershipsGETLists project memberships for the matching user. To filter on project membership level, set the `membership` query parameter to that level. See the `membership` query parameter for details.
remove_user_project_membershipsRemove user project membershipsDELETERemoves a person's membership from the given projects.
replace_user_project_membershipsReplace user project membershipsPOSTSets every project membership of a person. Projects left out are REMOVED from the person's memberships; listed projects get the given level.

Assignable, 2 operations

get_assignableGet assignableGETReturns the matching assignable.
list_assignablesList assignablesGETLists the accessible assignables.

Discipline, 2 operations

get_disciplineGet disciplineGETReturns the discipline with the matching ID.
list_disciplinesList disciplinesGETRetrieves a paginated list of all accessible disciplines.

Leave type, 2 operations

get_leave_typeGet leave typeGETRetrieves a single leave type by its ID.
list_leave_typesList leave typesGETRetrieves a paginated list of available leave types.

Role, 2 operations

get_roleGet roleGETReturns the role with the matching ID.
list_rolesList rolesGETRetrieves a paginated list of all accessible roles.

Status, 2 operations

create_user_statusCreate user statusPOSTCreates a new status for a user.
list_user_statusesList user statusesGETRetrieves a paginated list of statuses for a specific user.

Status option, 2 operations

get_status_optionGet status optionGETRetrieves a single status option by its ID.
list_status_optionsList status optionsGETRetrieves a list of all status options.

Expense item category, 1 operation

list_expense_item_categoriesList expense item categoriesGETLists the accessible, account-level expense budget item categories. > Note: Project-specific categories aren't included.

Holiday, 1 operation

list_holidaysList holidaysGETRetrieves a paginated list of holidays.

Row, 1 operation

get_report_rowsGet report rowsPOSTRuns a report and returns its rows, as in the reports screen: pick a view (hours, days, amounts, budgets, utilization or expenses), a period and up to 5 group_by levels, with optional filters.

Time entry category, 1 operation

list_time_entry_categoriesList time entry categoriesGETLists the accessible, account-level time budget item categories. > Note: Project-specific categories aren't included.

Total, 1 operation

get_report_totalsGet report totalsPOSTRuns a report and returns only its aggregated totals: pick a view, a period and group_by levels, with optional filters, as for get_report_rows.

Showing the first 120 of 127 endpoints. The rest are in the product, searchable from the workflow builder and from chat.

Use Resource Management by Smartsheet from Claude Code, Cursor or Codex

Connect Resource Management by Smartsheet in LiveContext, create an API key in Settings, then add the LiveContext MCP server to your client. Its Resource Management by Smartsheet operations become tools the client can call, next to every other integration you connected.

Claude Code

claude mcp add --transport http livecontext https://livecontext.ai/mcp --header "X-API-Key: YOUR_API_KEY"

Codex (~/.codex/config.toml)

[mcp_servers.livecontext]
url = "https://livecontext.ai/mcp"

[mcp_servers.livecontext.http_headers]
"X-API-Key" = "YOUR_API_KEY"

Cursor, Claude Desktop and other JSON configs

{
  "mcpServers": {
    "livecontext": {
      "type": "http",
      "url": "https://livecontext.ai/mcp",
      "headers": {
        "X-API-Key": "YOUR_API_KEY"
      }
    }
  }
}

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How to connect Resource Management by Smartsheet

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Add your Resource Management by Smartsheet connection in Settings. Every tool from this integration reuses it, and secrets are encrypted at rest and visible only to you.
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The workflow builds itself in front of you and picks the endpoints it needs. Drag the steps yourself on the canvas whenever you would rather be explicit.